COLD - ERM Module - Option

• CFC COLD is add-on software module that's a unique extract engine and viewer system. It captures and stores the print files from your computer system.

• COLD (Computer Output to Laser Disk) is an acronym for the technology that captures reports and documents generated in electronic format, before they become paper. The Association of Imaging and Information Management (AIIM) have suggested a new name for COLD because of technologic changes to "Enterprise Report Management" - ERM. Some companies use ERP for Enterprise Report Processing, but in effect they all do the same thing, convert computer print output to images without having to actually print. The electronic files are intercepted before they reach the printer and are compressed and stored onto hard disk as text and images. The benefit of storing information in this manner is that it eliminates the cost of paper and printing, and it requires significantly less storage space than image files of scanned paper.

• CFC COLD documents can be stored as large continuous reports from which users can navigate quickly by performing precise full-text searches. For easy viewing, green-bar overlays can be placed over data to simulate green-bar paper. Reports can be "burst" into individually stored documents where the data itself can be overlaid onto forms when viewed or printed.

• Rather than printing all the invoices processed by the end of a day to paper, the print order can be easily turned into a spool file that is opened by CFC COLD. The software's Extract Engine looks at the first page of the file and compares the data in specified "zones" on that first page, such as invoice numbers, with the zones established for a pre-defined invoice-type document. Users can extract information from the zones defined in the invoice-type document to automatically index the folders into which the documents will be placed. So, for example, invoice number C-347 will be automatically placed inside a folder labeled C-347. Once the extraction process is complete, the data is loaded into CFC Software for storage and retrieval.

• Can create new folders as required or store documents into folders that already exist.

• Can print to standard Windows' printers or fax.

• Includes the full search and security facilities of CFC Imaging Software.

• CFC COLD can also take advantage of CFC Imaging Software's ability to group common document types onto their own volumes.

• CFC's COLD Viewer Software can display 132-column reports on an 80-column monitor

• Viewer Software will take information from spool files and display it automatically within a screen image of the appropriate user-defined form. Because individual scans of each form are omitted, efficiency of document storage is greatly enhanced.

• By using only the indexed data from forms and employing a single pre-scanned image of each specific form, response time for forms retrieval is improved markedly

• Users can view a one-page form and take advantage of any feature such as printing, routing and taxing.